5 AWESOME tips to Video Meetings

We have been a little quiet recently with our blogging escapades. We have been working in the background to develop content in a more consistent fashion. But enough of that…

We are now 8 or 9 weeks into the UK lockdown (I’ve lost count) and I very much doubt that many people under the age of 70 haven’t used video for speaking to friends, family, work colleagues etc. in that time. We have been on over 100 video meetings/calls over the past few weeks and each time we have seen a number of “OH NO” type moments and thought that this would make a great topic to write about.

video meetings - video conferencing

As such – here are our 5 AWESOME TIPS for hosting & attending Video Meetings.

Know how the Technology Works:

Video calling has been around for years, but it has only really been since Apple unveiled FaceTime in June 2010 that it became more widely adopted. Fast forward ten years and couple that with the improved data connectivity and we are now all using the technology with little to no issue.

However, with video seeing a surge in popularity, there are tonnes of platforms out there – each with their strengths and weaknesses. Zoom has probably seen the highest uptake mainly due to their huge marketing campaigns – but equally they have had numerous issues and concerns around how secure the platform is.

Other platforms include:

but there are literally hundred’s of others out there.

If you are hosting a meeting – ensure you know how your chosen technology platform works – how to mute and unmute attendees, how to open the chat, how to share your screen etc. Likewise, if you are attending a meeting, make sure you know how to unmute yourself and ensure your webcam and mic are working. 

After all – regardless of whether you are the host or an attendee, the overall experience of the call/meeting will be effected by people who struggle.

Un-Mute your Brilliance:

This one is such a common issue on calls, people join and rightly mute their microphones when they aren’t talking, but when it comes to them needing to speak, people still forget to press that un-mute button and all you see is their lips moving on screen, until someone ends up saying “You’re on mute Brian!”.

The funniest part of this point is that person will end up shouting it down their mic so that it almost deafens the rest of the audience.

If you are the host, you can unmute people on their behalf (platform specific) – this is a really useful tool especially if you are on calls with people who regularly forget.

Timing is EVERYTHING:

So, you have a video meeting scheduled for 10am tomorrow morning. With the UK currently in a work from home situation, what excuses do you have for being late?

You don’t have to travel or should we say, you aren’t supposed to be travelling. Meaning that people won’t be suffering from trains that are running late, nor will they be getting caught in that inevitable traffic jam on the M25. The number of excuses of these types we believe have already reduced by over 90% since the UK lockdown began. However, that doesn’t stop people dialling into calls late.

If you have a video call/meeting scheduled, you really want to be dialling in at least 5 minutes before the official start time (earlier still if you are the host).

We 'CAN'T' see YOU:

The whole point of video calling is to be able to speak to other people, while seeing the whites of their eyes – all from the comfort of your home/office. This is the next best thing when compared to a traditional face to face meeting.

Unless you have a valid reason for not using a webcam – switch it ON. That way everyone gets the same experience, and NO, a spot on your most isn’t really a valid excuse 🙂

Don't sit back... Get involved & CONTRIBUTE:

If you are invited to a traditional meeting or networking event (y’know – those face to face types) – people seem to have no problem contributing and getting their point across, put a screen and a webcam in from of them and so many of these seemingly extrovert people clam up into their shells and say next to nothing.

You are invited to calls/meetings in order to contribute – don’t let technology stand in your way. You will get so much more from the event by getting involved rather than sitting on the sidelines – and so will the other attendees.

So, there you have it – our tips for getting the most out of video. Video is definitely the future of communication and with working from home/remotely looking to becoming the new normal – businesses should be utilising video in order to improve productivity and reduce/remove the sometimes expensive cost of travelling to meetings.

video meeting - video conferencing - zoom - teams

To Recap:

  • Make sure you know how your chosen video technology platform works – inside and out.
  • Know where that mute/unmute button is.
  • There is little excuse for being late
  • Use your webcam – body language can tell a different story than what you are saying
  • Get involved with the conversation

If you would like to understand how we can help your business utilise the right video platform for your needs - press the button below to book a 15 minute NO OBLIGATION video call.